BID INFORMATION

The City has designated two procurement and contracting agencies for goods, services, and construction:  Engineering for construction, land surveying, architectural and engineering services; and
Purchasing for all equipment, materials, supplies and other services.

PURCHASING PROCEDURES

1. No quotes are required for purchases of $1,000 or less. Pending available funds, using departments may obtain supplies and services from the vendor that has the item available for immediate shipment, without having to obtain pricing from another vendor. However, departments are instructed to be price cognizant of the item they are purchasing to ensure the City is obtaining the best value for the purchase. Additionally, departments should utilize a rotational system that allows all vendors the opportunity to supply the City's needs for these incidental purchases. Vendors are encouraged to contact using departments to be placed on the rotation list (bidders’ list) for the items they would like to supply the City.  An “Incidental Purchasing Contact List" is provided for reference.
   
   
2. For purchases > $1,000 and =< $2,000, two verbal quotes must be solicited. Although no written quotes are required, departments are encouraged to obtain a written offer from the selected vendor to ensure all terms and conditions of the sale are documented.  The department should document the solicitation of verbal quotes.
   
   
3. For purchases > $2,000 and =< $3,000, three written quotes must be solicited. For a quote to be valid, it must contain the following information:
   • Addressed to the City
   • Written on the vendor's letterhead, or provided on vendor's or city's quote form and containing the vendor’s contact information.
   • Date
   • Lead time (the amount of time to deliver the goods)
   • FOB (ownership of merchandise in transit and freight terms) Note: Should be "FOB Destination".
   • Description of the product
   • Price
   • Signature

    

4. For purchases > $3,000 and =< $50,000, three written quotes must be solicited and a Purchasing Division Buyer must be contacted to obtain a list of Historically Underutilized Businesses (HUBs) that sell the product or service the department is buying.  State law requires the City to contact at least two HUBs, on a rotating basis, for purchases of more than $3,000, but less than $50,000.

    

   Exceptions to the above procedures are as follows:
   • Capital Outlay items (=> $5,000) are to be sent to the Purchasing Division for processing.
   • Items under supply or service agreement are to be purchased from the vendor under contract.
   • Items inventoried at the Warehouse may be obtained from the Warehouse.
   • Items purchased through state or federal agencies are to be sent to Purchasing.  Examples include items purchased through: - CPA – Texas Comptroller of Public Account’s state term contracts
     - TXMAS - Texas Multiple Awards Schedule
     - DIR - Department of Information Resources
     - TIBH - Texas Industries for the Blind and Handicapped
     - GSA - General Services Administration, Schedules 70 and 84.
   • Items purchased through cooperative purchasing programs (coops) are to be sent to Purchasing.  Coops currently used by the Purchasing Division are:
     - HGAC - Houston Galveston Area Cooperative
     - BuyBoard
     - TCPN – The Cooperative Purchasing Network
     - U.S. Communities
     
     
5. All purchases > $50,000, must be sent to the Purchasing Division for advertising and award by City Council.

Bids Currently Open

Registered

If you are already registered with PublicPurchase.com, you may log into Public Purchase.com at : https://www.publicpurchase.com/gems/login/login.

Not Registered

Please visit our Vendor E - Procurement Instructions on the Supplier Information page.

The following is a list of awards made by the Purchasing Division:  Bid Awards

The following is a list of current agreements maintained by the Purchasing Division:  Supply Agreements